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Hiring a Nanny – What’s Required of Parents

When you decide to hire someone to care for your children, you want to feel confident that you have done everything right. There is a lot required of parents when hiring a nanny, so we have put together this guide to help you on your journey. We must stress though that you should seek advice from legal and financial professionals where appropriate for ultimate peace of mind.

At all times, it is your responsibility to ensure all of the relevant checks and documentation required for both you and your prospective nanny are in place. At a minimum, you must ensure any caregiver has a Working With Children Check (WWCC), Police Clearance check and references before caring for your family. If you wish to engage a nanny after passing these checks, you will most likely become their employer, and you need to be across your obligations.

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Responsibilities Before Hiring A Nanny

Working with Children Check (WWCC)

A Working with Children Check (WWCC) is a legal requirement for any person involved in caring for children, and it is your responsibility as a parent to verify that a nanny’s check is valid before caring for your child. 

Checks are administered by each State and Territory. You can verify a Working With Children Check online through the relevant agency:

NSW | QLD | VIC | WA | ACT | NT

National Police Check

A National Police Check can be undertaken online and takes a few days to process. A National Police Certificate is a document that lists an individual’s disclosable court outcomes and pending charges. National Police Checks can only be done with the consent of the person that the check is for. Police checks are valid at the time of application, so it’s up to the parent to determine if a new check is needed. 

The Australian Institute of Family Studies has a detailed overview of pre-employment screening for parents here

First Aid Certification

It is a requirement for approved providers of family day care services to ensure each educator and assistant

  1. holds a current approved first aid qualification; and
  2. has undertaken current approved anaphylaxis management training; and
  3. has undertaken current approved emergency asthma management training.

We not only recommend that parents ensure their nannies have these certifications, but also that the parents themselves perform this training. You can read about First Aid providers here in our feature article.

Visas

If you’re employing a nanny from overseas, their visa conditions can be verified online with VEVO, the Visa Entitlement Verification Online system. 

Qualifications

Wondering what all the different qualifications mean when it comes to caring for children? It’s recommended that a nanny has a National Certificate III in Children’s Services, or a Diploma in Children’s Services, or a Bachelor of Education (Early Childhood). 

You can find a list of approved and former approved early childhood teaching, diploma and certificate III level qualifications on the ACECQA page. The Australian Children’s Education and Care Quality Authority is an independent national authority that assists governments in administering the National Quality Framework for children’s education and care.

Responsibilities When Hiring A Nanny 

Your Obligations as an Employer

According to the Fair Work Ombudsman, when you hire a nanny you are more than likely engaging them as an employee, rather than a contractor. A nanny can operate as a contractor, which means less requirements for the parent, but even if they claim to operate as a contractor they still may meet the definition of an employee. It’s important to know the difference because it will affect your tax and super obligations. The ATO has a decision tool that you can use that makes it easy to work out if you are engaging a carer as an employee or a contractor. 

If you are employing a nanny, the Fair Work Ombudsman provides plenty of resources available to meet your minimum workplace requirements and templates for important documents like Contracts, Checklists and Pay Slips. 

You must ensure the contract you make with your nanny is comprehensive. This is to ensure there are clear grounds to end an agreement if it doesn’t work out. Take the time to outline all the roles and responsibilities with your nanny, and ensure that expectations are clearly outlined and agreed to on both sides before beginning any arrangement. 

Superannuation and Withholding Payments

If your nanny is an employee, you are required to pay super on top of their wages if they work 30 hours or more per week and receive $450 or more before tax in a calendar month. According to the ATO, you must also register for PAYG withholding for tax purposes. 

Fringe Benefits

If benefits are included in the remuneration arrangement, such as free rent for a live-in au pair, you may need to register for Fringe Benefits Tax.  

Minimum Wage and Entitlements

As mentioned above, it is more than likely that a nanny will be considered as an employee. This means they are covered under the Miscellaneous Wage, which can be viewed here. The Fair Work Ombudsman has an easy-to-use Pay and Conditions Tool (PACT) that works out the required pay and leave arrangements that are specific to your circumstances. 

There is an exception to this for parents in Western Australia, as a nanny may be considered as a worker in domestic services in a private home – you should contact Wageline for further information on this matter. 

There is a range of minimum workplace entitlements that must be considered when hiring a nanny, which are available on the Fair Work Ombudsman website

While having a nanny join your beautiful family can make things a lot easier, the legal and financial requirements can be a little heavy. We recommend engaging a domestic payroll provider to ensure you meet all your requirements and spend more time with the ones you love most. 

Insurance

When you employ a nanny, your home becomes a workplace, which means you have the same responsibility as employers in a traditional workplace. It is your duty to provide a safe workplace for carers in your home. 

You must get Workers Compensation Insurance to cover your nanny in the event of an accident. insurance is different in Australia for every state and territory:

NSW | QLDVIC | WA | ACT | NT

For the full list of coverage across Australia, visit the Fair Work Ombudsman here.

If the nanny uses your car, you need to ensure that your CTP policy covers them, and check and allow for additional provisions if they are less than 25 years of age. 

Your nanny may also have their own insurance cover, particularly if they’re a contractor.

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Disclaimer

The content and information, including statements, opinions and documents (Information) contained on this WeNeedANanny website Site (Site) is for general information purposes only. It does not take into account your specific needs, objectives or circumstances, and is not advice, and in particular, is not a substitute for professional legal, accounting or tax advice. Any reliance you place on the Information is at your own risk. 

Before acting on any Information, we recommend that you consider whether it is appropriate for your circumstances, carry out your own research and seek professional advice, where necessary.

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